Privacy policy - Maxfone

This is a courtesy translation. The Italian version remains the legally binding one: in the event of any discrepancy, the Italian text prevails.

Purpose of this notice

The purpose of this page is to describe how this website is managed with regard to the processing of the personal data of the users who visit it. Such data are processed according to the principles of lawfulness, fairness, relevance and data minimisation.

This notice is given pursuant to Articles 13 and 14 of the European Regulation on the protection of personal data, GDPR - EU no. 679/16, to those who interact with the web services of MAXFONE S.R.L. SOCIETÀ BENEFIT - registered office in via Berbera 37 - 37131 Verona (VR), Italy - accessible over the internet from the address https://maxfone.it, which is the home page of the official website of MAXFONE S.R.L. SOCIETÀ BENEFIT.

This notice covers only the website of MAXFONE S.R.L. SOCIETÀ BENEFIT and not any other website the user may visit through links.

The notice is provided in accordance with recitals (58) and (67) of EU Regulation no. 679/16 and following a risk assessment carried out under the Guidelines on Data Protection Impact Assessment and determining whether processing "is likely to result in a high risk" for the purposes of Regulation (EU) 2016/679 - WP 248 of the Article 29 Data Protection Working Party. Its aim is to clarify the manner, the timing and the nature of the information that controllers must provide to users when they connect to web pages, whatever the purpose of the connection (the GDPR principle of transparency).

Place of processing

The processing operations connected with the web services of this website take place at the premises of MAXFONE S.R.L. SOCIETÀ BENEFIT or at those of the provider appointed for the internet and hosting/housing services of our website. They are carried out only by the technical staff of the office in charge of the processing, or by persons occasionally tasked with maintenance operations.

Data are processed on the basis of their storage in electronic archives, access to which is limited to maintenance procedures in accordance with Annex B (former Italian Legislative Decree 196/03).

No data arising from the web service is communicated or disseminated.

Personal data provided by users who request that informational material be sent to them (newsletters, requests for information, catalogues, CD-ROMs and so on) are used solely to perform the service or the task requested, and are communicated to third parties only where this is necessary for that purpose (shipping services of MAXFONE S.R.L. SOCIETÀ BENEFIT). Any other purpose will be the subject of a specific notice given to data subjects pursuant to Articles 13 and 14 of the GDPR.

The legal basis for the processing is

the performance of a contract, where the purposes are connected with the supply of the services requested by users as Customers of MAXFONE S.R.L. SOCIETÀ BENEFIT (by way of example: requesting information, registering on the website to receive benefits and offers, obtaining quotations, making payments, purchasing goods and receiving them at an address indicated by the user, making a booking, exchanging documents);
consent, in the case of commercial communications sent by email or SMS regarding the services offered by the Controller.

Types of data processed

Browsing data

The information systems and software procedures that operate this website acquire, in the course of their normal operation, certain personal data (so-called log files) whose transmission is implicit in the use of internet communication protocols.

This information is not collected in order to be associated with identified data subjects, but by its very nature could, through processing and association with data held by third parties, make it possible to identify users.

This category of data includes the IP addresses or domain names of the computers used by the users who connect to the website, the URI (Uniform Resource Identifier) addresses of the resources requested, the time of the request, the method used to submit the request to the server, the size of the file obtained in response, the numerical code indicating the status of the server's response (successful, error and so on) and other parameters relating to the user's operating system and computing environment.

These data are used solely to obtain anonymous statistical information on the use of the website and to check that it is working properly. The data may be used to establish liability in the event of hypothetical computer crimes against the website, and may be produced to the judicial authorities should they expressly request them.

Data provided voluntarily by the user

The optional, explicit and voluntary sending of email to the addresses indicated on this website entails the subsequent acquisition of the sender's address, which is necessary in order to reply to the request, as well as of any other personal data included in the message.

Specific notices under Article 13 will progressively be reported or displayed on the pages of the website set up for particular services on request.

Whether providing data is optional

Apart from what is specified for browsing data, users are free to decide whether to provide the personal data set out in any request forms (web forms of the website) of MAXFONE S.R.L. SOCIETÀ BENEFIT, or otherwise indicated in contacts with the office, in order to request that informational material or other communications be sent to them.

Failure to provide such data may make it impossible to obtain what has been requested.

For completeness, it should be noted that in certain cases (which are not part of the ordinary management of this website) the Authority may request news and information pursuant to Article 157 of former Italian Legislative Decree no. 196/2003 and under the GDPR, for the purpose of monitoring the processing of personal data. In such cases a reply is mandatory, on pain of an administrative penalty.

Authorisation to process

The data collected through the web forms of this website are processed by the "Persons Authorised to Process Personal Data" of MAXFONE S.R.L. SOCIETÀ BENEFIT in the manner and by the means established by our "Data Processor", according to the rules laid down by our "Data Controller" and in compliance with the applicable legislation (GDPR EU no. 679/16), safeguarding the rights of lawfulness, fairness and confidentiality.

Processing authorisations are monitored by the "Data Protection Officer" (DPO) of MAXFONE S.R.L. SOCIETÀ BENEFIT, where such an appointment is required, or by the "Personal Data Processor".

Communication and dissemination

Your data may be communicated (including abroad) to companies that are subsidiaries of, parents of or affiliated in any legal form with MAXFONE S.R.L. SOCIETÀ BENEFIT; the protection of your data will in any case be ensured by regulating the processing (formalising outsourcing responsibilities and appointments).

Transfer of data to non-EU countries

No transfer of the personal data collected to non-EU countries is envisaged.

Retention period of the data collected

The personal data collected for the purposes set out above will be retained by our company for as long as is necessary for the related activities and for the periods provided for by law, after which they will be destroyed (right to erasure) or rendered anonymous (pseudonymisation) where they are needed for statistical or record-keeping purposes.

Rights of data subjects

In relation to the processing described above, the rights set out in Articles 15, 16, 17, 18 and 19 of GDPR EU no. 679/16 may be exercised (rights of access, rectification, erasure, restriction of processing, and notification in the event of rectification, erasure or restriction by the Controller). Requests to exercise these rights should be sent to MAXFONE S.R.L. SOCIETÀ BENEFIT at the company address.

Named references for our controllership

PAOLO ERRICO as Legal Representative of MAXFONE S.R.L. SOCIETÀ BENEFIT, independent "Data Controller" of personal data,

PARIDE BOTTAJOLI as "Personal Data Processor" of MAXFONE S.R.L. SOCIETÀ BENEFIT

NOTICE under Articles 13 and 14 of the GDPR - EU no. 679/16

MAXFONE S.R.L. SOCIETÀ BENEFIT, as independent Controller of the processing of personal data, informs you, as the data subject, that:

the identifying data requested (ordinary data) that are entered and stored on this website are used, on this web page, for the following purposes:

managing the assessment of a future sales relationship as a Customer;
managing the assessment of a future supply relationship as a Supplier;
responding to general requests for information on the services and products provided by MAXFONE S.R.L. SOCIETÀ BENEFIT.

These data are processed by our appointed staff (persons authorised by MAXFONE S.R.L. SOCIETÀ BENEFIT to process personal data) and stored electronically on a dedicated web server, then printed and filed on paper; these data are processed exclusively for the purpose set out above; no other scope of communication or dissemination is permitted.

For full information on the privacy policies of this website, please open the privacy disclaimer from the "Privacy Policy" link on the home page.

HOW DATA ARE PROVIDED

Data are provided by the user by filling in and submitting one of the forms on the website. Next to the submit button, every form carries a reference to this notice with the relevant link: submitting the form counts as a declaration of having read it. There is no tick box, and no data is collected before submission. The fields marked as mandatory are those needed to act on the request: without them the request cannot be handled.

NOTICE under Articles 13 and 14 of the GDPR - EU no. 679/16

Maxfone S.r.l. Società Benefit, as independent Controller of the processing of personal data, informs you, as the data subject, that:

the identifying data requested (ordinary data) that are entered and stored on this website are used, on this web page, for the following purposes:

setting up and managing a mailing list for sending future newsletters;

Through the collection of personal data on this web page, among other means, Maxfone S.r.l. Società Benefit sets up a mailing list that allows each new issue of its newsletter to be sent to you automatically and free of charge by email, in order to keep you informed about our company's initiatives and products.

In this regard, Maxfone S.r.l. Società Benefit provides all data subjects with the following notice. This notice is given pursuant to Articles 13 and 14 of GDPR EU no. 679/16.

The newsletter of Maxfone S.r.l. Società Benefit is sent by email to all data subjects who are Customers (data obtained from our company databases) or Potential Customers or simply Contacts (data obtained from this web page or other forms of collection). Data subjects are therefore added to the specific mailing list set up for that purpose.

The personal data of data subjects (first name, surname, company name and email address, and other ordinary data) are used solely to send the newsletters and will not be communicated to third parties. No dissemination of personal data will take place.

The newsletters are intended to convey commercial information and to support marketing campaigns, or to provide information about events connected with Maxfone S.r.l. Società Benefit. The data stored are processed using electronic tools.

Appropriate security measures are in place to prevent data loss, unlawful or improper use, and unauthorised access.

The processing operations connected with the newsletter service take place at the premises of Maxfone S.r.l. Società Benefit and are carried out by staff of Maxfone S.r.l. Società Benefit as persons appointed for that specific processing. Where necessary, for activities connected with the maintenance of the technology infrastructure, the data connected with the newsletter service may be processed by staff of the IT department of Maxfone S.r.l. Società Benefit or by the supplier that maintains this website.

In relation to the processing described above, the rights set out in Articles 15, 16, 17, 18 and 19 of GDPR EU no. 679/16 may be exercised (rights of access, rectification, erasure, restriction of processing, and notification in the event of rectification, erasure or restriction by the Controller). Requests to exercise these rights should be sent to Maxfone S.r.l. Società Benefit at the company address.

For full information on the privacy policies of this website, please open the privacy disclaimer from the "Privacy Policy" link on the home page.

Maxfone S.r.l. Società Benefit allows you to give prior consent to this specific processing and to activate the newsletter service in the following ways:

Consent is given by submitting the newsletter subscription form, whose only purpose is the subscription itself. Next to the submit button there is a reference to this notice with the relevant link: submitting the form counts as a declaration of having read it. There is no tick box. Consent may be withdrawn at any time, with no formalities, by writing to the company address.

Cancelling the service

Maxfone S.r.l. Società Benefit allows you to withdraw the consent given to this specific processing and to unsubscribe from the newsletter service at any time, in one of the following ways:

send a cancellation request by replying to the newsletter email with the word "Cancellation";
click the dedicated button at the foot of every newsletter sent (the "unsubscribe" button).

If you have any problems, please send an email to: info@maxfone.it